The Family Educational Rights and Privacy Act of 1974 as amended (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

Attention Parents:

Please read the Family Educational Rights and Privacy Act (FERPA) before you request information about your child.

• Visit the FERPA webpage

Attention Students:

You must sign and submit a FERPA Waiver in order for the Registrar's Office to discuss your information beyond what is outlined in the Act. 

• Download a FERPA Waiver

Submit in person to:
Registar's Office - Hill Library 107

Submit by mail to:
Eastern Oklahoma State College
ATTN: Registrar's Office
1301 W Main St
Wilburton, OK 74578

Or sign, scan and email to:
Sandra Robertson, Registrar
srobertson@kanaryasevenler.net

Degree check sheets outlining your plan of study are available from your academic adviser. Final degree checks will be performed after pre-enrollment, and prior to the beginning of the last semester before graduation by the Registrar. Academic advisers will be notified by the Registrar of any problems.

An application to graduate should be made immediately following the beginning of the student's last semester.

Apply to graduate by logging into Self Service and clicking the mortar board (graduation hat) icon on the left. This is the Academics tab. Below that, click Graduation Overview. Fill out and submit the application by clicking Apply in the third column. 

• Log into Self Service

Students have the ability to add and drop courses within the Self Service application. Visit the Online Support Tools webpage for instructions on adding/dropping courses or use the link below to log into Self Service.

• Log into Self Service

Note: Courses cannot be added after the first week of classes. A course may be dropped through the 10th week of classes. See the Academic Calendar for semester-specific dates. 

A student wishing to withdraw from all Eastern courses must initiate withdrawal procedures no later than the 10th week of the semester. Complete a Total Withdraw Form and return it to the Registrar's Office.

• Download a Total Withdrawal Form

An official transcript is a comprehensive record of your student career at Eastern Oklahoma State College. It includes course names, class numbers, grades, GPA, credit hours accepted from other colleges/universities and type of degree earned. Official transcripts will not be issued to students with financial holds. Please visit the Business Office to resolve holds.

Ordering Official Electronic PDF Transcripts

Eastern Oklahoma State College has authorized the National Student Clearinghouse to provide official electronic transcripts in PDF format. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.

• To order an official transcript(s) in PDF format, login to the National Student Clearinghouse website.
• The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. A processing fee will be charged per recipient.
• You will be notified if you have a transcript Hold.
• PDF transcripts are sent the same day they are ordered.

Ordering Official Printed Transcripts Online

Eastern Oklahoma State College has authorized the National Student Clearinghouse to provide official transcript ordering via the Web. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.

• To order an official transcript(s), login to the National Student Clearinghouse website.
• The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. A processing fee will be charged per recipient.
• Order updates will be emailed to you. You can also track your order online.
• All transcripts will be mailed via the U.S. Postal Service.

Ordering Printed Transcripts through the Registrar’s Office

If you are in the Wilburton area, you can obtain a copy of your Eastern transcript in person at the Registrar’s Office, Library Room 107. A photo ID is required. Regular business hours are Monday-Friday 8 a.m. to 5 p.m. Note: If you have an outstanding financial obligation, your transcript cannot be processed until that has been satisfied through the appropriate office.

Transcript Order Processing Time

If you are requesting your transcript be sent as soon as possible, standard processing time is 3 to 5 business days. If you are requesting your transcript be held until current grades are posted, standard processing time is 10-14 days after the end of the term. If you are requesting your transcript be held until degrees are posted, standard processing time is 2-3 weeks after the end of the term.

Unofficial Transcripts

If you are a current Eastern student, you can view your unofficial transcript through your Self Service account. Log into Self Service and click the mortarboard (graduation hat) icon on the left. This is the Academics tab. Below that click Unofficial Transcript to download/print. 

• Log into Self Service